{"id":2914,"date":"2020-12-18T09:30:58","date_gmt":"2020-12-18T08:30:58","guid":{"rendered":"https:\/\/bluemind.purpl-web.com\/?p=2914"},"modified":"2022-09-06T09:08:27","modified_gmt":"2022-09-06T07:08:27","slug":"feature-focus-linked-attachments","status":"publish","type":"post","link":"https:\/\/bluemind.purpl-web.com\/en\/feature-focus-linked-attachments\/","title":{"rendered":"Feature focus: linked attachments"},"content":{"rendered":"\n

The year is drawing to a close, you\u2019re tying up a few loose ends and you\u2019re about to get the end-of-year recap to your boss. The report that includes your entire team\u2019s information, graphics, spreadsheets and pdfs with all the bells and whistles. Helen and Mike just sent you their contribution in the nick of time but that\u2019s it, you\u2019ve got everything. You\u2019ve made your deadline, all that\u2019s left to do is send the email and you\u2019re on holidays!<\/p>\n\n\n\n

You hit \u201cSend\u201d and put on your coat. You take one final glimpse at your screen as you go out the door, just to make sure. Your PC is churning away\u2026 You frown as you wait, all wrapped up in your coat and scarf, for the wheel to stop turning. The computer is still churning and the email isn\u2019t going anywhere \u2013 and neither are you. Time seems to drag on until the fateful error message pops up: your message is too big!<\/p>\n\n\n\n

The big file you\u2019ve spent the whole day putting together \u2013 the one your boss is eagerly awaiting \u2013 is over 20MB. Your mailbox refuses to gobble up such a large attachment. Your holidays will have to wait and you\u2019re going to have to come up with plan B.<\/p>\n\n\n\n

Since BlueMind version 3.5, such an issue is a thing of the past. Why? Because we\u2019ve implemented a now-indispensable feature: linked attachments.<\/p>\n\n\n\n

Linked attachments? What\u2019s that?<\/strong><\/h2>\n\n\n\n

BlueMind offers you the possibility to remove attachments and share them as hyperlinks with your recipients instead. This reduces the size of emails and thereby relieves server and communication networks traffic as the file is no longer sent with the message and stored on the incoming server as well as the outgoing server and possibly duplicated and multiplied as messages are forwarded and replied to.<\/p>\n\n\n\n

Additionally, linked attachments let you bypass file size limits for attachments. In the example above, your message would have been automatically replaced by a link for all message recipients:<\/p>\n\n\n\n

\"\"
Click on “link”<\/figcaption><\/figure>\n\n\n\n
\"\"
The attachement has been linked to your email<\/figcaption><\/figure>\n\n\n\n

Why are linked attachments better for large files?<\/strong><\/h2>\n\n\n\n

With linked attachments, you no longer have to worry about file sizes and double check that your message has gone through properly. But it\u2019s not the only benefit!<\/p>\n\n\n\n

Digital technologies have a non-negligible impact on global warming. Our seemingly innocuous online activities have serious, long-term repercussions on the environment \u2013 we\u2019ve dedicated an entire article to this topic<\/a>. For instance, if you send a large attachment to your boss and you cc your team for information, each of them will receive their own copy of the same document, thereby multiplying the impact of your message by as many recipients. And if they forward the message including the attached document \u2013 possibly adding new recipients \u2013 as many copies of the same document will clutter up the servers.<\/p>\n\n\n\n

A linked attachment means that just one copy of a document is available to all recipients. The size of the file is therefore not multiplied and its impact is limited.<\/p>\n\n\n\n

Linked attachments also means improved mailbox management. All too often, people use their email as a file storage system<\/a>, and documents take up a lot of capacity, even when they\u2019re not moving. There are many solutions capable of interfacing with BlueMind and help you manage documents \u2013 e.g. Jalios<\/a>\u00a0and GoFast<\/a>.<\/p>\n\n\n\n

BlueMind also lets you connect to a Nextcloud external document storage system (drive). You can use a Nextcloud<\/a> personal space to manage the files you send through your BlueMind mail and therefore enjoy the advantages of this storage system: folder structure, moving or deleting files, security, syncing with other Nextcloud applications, etc.<\/p>\n\n\n\n

<\/p>\n\n\n\n

One final word<\/strong><\/h2>\n\n\n\n

Linked attachments is available from BlueMind 3.5 but isn\u2019t installed by default. It has to be installed by your administrator<\/a>. You can find out all about this feature here<\/a> (switch language to english). Linked attachments work both from BlueMind webmail and in Thunderbird, but please note that this is a BlueMind feature, which means that it can only work through the BlueMind Outlook connector and will not be available through MAPI-based Outlook<\/a>.<\/p>\n","protected":false},"excerpt":{"rendered":"

A feature that quickly becomes a must-have for sending large files without worries.<\/p>\n","protected":false},"author":8,"featured_media":2903,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"categories":[179,1],"tags":[192],"class_list":["post-2914","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-solution-en","category-non-categorise","tag-featured"],"acf":[],"yoast_head":"\nFeature focus: linked attachments - Bluemind<\/title>\n<meta name=\"description\" content=\"A feature that quickly becomes a must-have for sending large files without worries.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/bluemind.purpl-web.com\/en\/feature-focus-linked-attachments\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Feature focus: linked attachments - 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