{"id":2530,"date":"2020-05-28T09:42:07","date_gmt":"2020-05-28T07:42:07","guid":{"rendered":"https:\/\/bluemind.purpl-web.com\/?p=2530"},"modified":"2022-09-06T09:28:27","modified_gmt":"2022-09-06T07:28:27","slug":"the-steps-to-a-successful-business-email-migration","status":"publish","type":"post","link":"https:\/\/bluemind.purpl-web.com\/en\/the-steps-to-a-successful-business-email-migration\/","title":{"rendered":"The steps to a successful business email migration"},"content":{"rendered":"\n

If you follow this blog (and if you don\u2019t we strongly recommend that you do!), you already know how critical email<\/a> is to a business. It remains the most used means of communication despite fierce competition from other tools. Recent events have been yet another reminder of this: massive remote work as a result of lockdown has served to further highlight the significance of email at work. Migrating email is a major challenge that can quickly generate tension among technical teams as well as end users. But we\u2019re here to help you avoid any unnecessary stress!\u00a0<\/p>\n\n\n\n

In this article, we will ask you many questions. These are the questions you will have to ask yourself before and during any email migration project. The first one is key\u2026<\/p>\n\n\n\n

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Why migrate?<\/strong><\/strong><\/h2>\n\n\n\n

First things first. Why consider migrating your email?<\/p>\n\n\n\n

Email has a long lifespan. People keep it for years. Changing it is no small matter and the stakes are often high for the organisation concerned.<\/p>\n\n\n\n

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On the one hand, you might want to enjoy new features, in particular collaborative tools and unified communications. The 2020 pandemic has only made this need more patent \u2013 email, phone, videoconferencing, chat and mobility as a whole have all become vital. An updated email system can bring a wide range of collaborative features that can be accessed remotely, for instance calendar and contacts, tasks, offline mode, etc.<\/p>\n\n\n\n

On the other hand, migrating email can be a response to new security and regulations requirements. For instance, the General Data Protection Regulation (RGDP) isn\u2019t compatible with hosting outside Europe \u2013 this is something we\u2019ve addressed in our article on data sovereignty.<\/p>\n\n\n\n

Finally \u2013 and often \u2013 a migration might be forced by a company\u2019s change in circumstances, e.g. a takeover, merger, consolidation, end of contract, etc.<\/p>\n\n\n\n

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What\u2019s involved<\/strong><\/strong><\/h2>\n\n\n\n

First, you need to outline your project\u2019s scope. You have to have a clear and realistic idea of what migrating actually entails \u2013 what resources you already have, the resources you\u2019ll need and how much time you\u2019ll have to complete the project.<\/p>\n\n\n\n

As you know \u2013 and if you still doubt it you\u2019ll realise it as your project progresses \u2013 email is a critical tool for every department in your company, without exception. Having a balanced project team is therefore key to your migration. You need people with different levels of expertise to make sure that no step or issue is underestimated, and a project manager with as much experience as possible.<\/p>\n\n\n\n

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Photo by Fernando Arcos from Pexels<\/figcaption><\/figure>\n\n\n\n

In terms of infrastructure, you need to closely examine and understand your current email architecture in order to establish the extra requirements of your system ahead of the migration.<\/p>\n\n\n\n

Critical points include:<\/p>\n\n\n\n